Key dates

  • Abstract submission deadline:
    1 June 2015
  • Hotel reservation deadline:
    22 June 2015
  • Early registration deadline:
    29 July 2015
  • Registration deadline:
    10 August 2015
  • Paper submission deadline:
    31 October 2015

Information for presenters

Oral presentations

The audio-visual equipment included in the lecture theatre is an LCD projector, screen and PC.  If you require any additional equipment, please email claire.garland@iop.org

Presenters are asked to prepare their presentations to match the time allocated in the program as these will be strictly enforced by the session chairs.

Presentations should be structured to include an introduction, the main content and conclusions. Visual aids (e.g. maps, charts etc) can be used but you are advised to keep the information simple, use colour and contrast for emphasis and use a large enough font (minimum 15 point) to ensure legibility.

Presentations should be sent in advance of the conference as a PDF or PowerPoint file by e-mail to claire.garland@iop.org; please include the date and time of your presentation and only send presentations which are complete.

If you are unable to send your presentation prior to the conference, please bring it with you on a USB memory stick and load it onto the PC located in the lecture theatre no later than the start of the session in which you are speaking. Please save your file as your surname and initial in the appropriate folder on the desktop.

Direct connection of personal laptops (with set-up in the break prior to the corresponding session) is the alternative. For those using a PC laptop, please make sure you have a VGA output. If presenting from a Macintosh, please bring a VGA cable. 

The electrical current in the UK is 230v AC and 3 pin plug sockets. If you need an adapter, please bring one with you. Adaptors can be purchased from the airport.

Poster displays

Posters will be on display for the duration of the conference with a dedicated poster reception taking place on Tuesday from 15:55. During this session, authors are asked to remain next to their posters to answer questions.

Displaying and removing posters

Posters can be mounted from 08:00 on Monday 25 August and must be removed by 13:30 on Friday 28 August. Any poster not removed by this time, will be recycled.

Dimensions

Poster boards are 7ft high by 3ft wide; posters must fit within these dimensions. Posters must be prepared in advance of the conference as it will not be possible to print them on-site. Fixing material will be supplied to mount your poster.

Content

Posters are a visual presentation of your research and as such we recommend that you use schematic diagrams, graphs and tables, where possible, rather than just text. Please use an appropriate sized font so the information is legible at a distance of about 3' or 1 metre. 

Your poster should include the title, author's name, and affiliations with the presenting author underlined. We recommend that this information is placed top center of the page. For the poster, we recommend that you include an abstract, method section, results section and a conclusion or summary. You might also want to list key references or acknowledgements. If you decide to structure your paper differently, please ensure you format the poster with clear headings and keep text to a minimum.