Key dates

  • Abstract submission deadline:
    1 June 2015
  • Hotel reservation deadline:
    22 June 2015
  • Early registration deadline:
    29 July 2015
  • Registration deadline:
    10 August 2015
  • Paper submission deadline:
    31 October 2015

Social programme

Meals

Sunday 23 August

For those participants arriving on Sunday, an optional buffet and drinks reception will be provided. The buffet will start at 19:00 and will be held at the hotel. The cost is £30 per person. 

Monday 24 August 

A Whisky reception will be held at the hotel on Monday evening. During the reception there will be an opportunity to sample 3 different types of Whisky's. The reception is included in the registration fee, additional places can be reserved for guests at a cost of £20 per head.

Dinner will also be provided in the restaurant and is included for participants.  Additional places for guests can be reserved at a cost of £18 per head. 

Tuesday 25 August

A BBQ will be held outside in the grounds of the hotel (weather permitting). Drinks are included. The BBQ is included in the registration fee. Additional places can be reserved for guests at £42 per head. 

Wednesday 26 August

Excursions are planned for Wednesday afternoon and include either a hill walk of Ben Vrackie or a tour of the Pass of Killiecrankie, a National trust site.  Participants wishing to take part in the hill walk are asked to review the information below. 

Dinner will be provided in the restaurant and is included for participants. Additional places for guests can be reserved at a cost of £18 per head. 

Thursday 27 August 

A three course conference dinner including wine will be held at the hotel including a Piper and Ceilidh, a traditional Scottish dance.  The conference dinner is included in the registration fee. Additional places can be reserved at a cost of £66 per head. 



Accompanying persons who do not wish to attend the above social events, can dine in the restaurant or order room service. To dine in the restaurant, guests are advised to pre-book to take advantage of reduced rates (2 weeks notice is required). For pre-booked meals the cost is £20 per head, otherwise the cost is £30 per head.  

Excursion

On Wednesday afternoon, there is an opportunity to take part in a hill walk of Ben Vrackie, a mountain in Pitlochry.  Please make sure you have read and understood the following before taking part. 

  • Delegates may be interested in the chance of taking a hillwalk on Ben Vrackie, overlooking Pitlochrie. Some of the organisers plan to make this trip during the Wednesday afternoon, though this will depend on the weather.
  • Ben Vrackie is a small mountain reaching an altitude of 2759' (841 m) and an ascent is likely to take about 4-5 hours round trip.
  • You will need to be reasonably fit and physically capable to undertake such a walk.
  • The temperatures in August can vary, with record high of 28 C and record low of freezing point (though this will be at night) in the town. More typical temperatures vary in the range 9-19 C. Temperatures on the mountain will typically be cooler (possibly much cooler if there is a significant wind).
  • It is important to note that conditions in the Scottish highlands are highly unpredictable and can change rapidly from sunshine to severe.
  • Hillwalking always brings some element of risk and, if you decide to partake in this activity, you acknowledge the inherent hazards and agree that you partake at your own risk.
  • Neither the conference, nor the Institute of Physics, accept any liability to delegates who choose to partake this activity, other than liability for death or personal injury which arises as a direct result of the conference’s or the Institute of Physics’ negligence (as appropriate).
  • Anyone partaking in this activity acknowledges that they are solely responsible for their personal health and safety and for their property.
  • It is recommended that anyone considering taking a hillwalk in Scotland take sensible precautions with regard to clothing, equipment and footwear, and make sure that their insurance is appropriate. It a good idea to take food and warm drinks - so a thermos flask would be advisable. Heavy weather walking clothing (waterproof insulated jacket, waterproof trousers or overtrousers, boots) is appropriate in all seasons. Very few paths in the Scottish highlands are paved or made, so proper hillwalking boots ARE ESSENTIAL.

    Useful information may be found at: http://www.visitscotland.com/see-do/activities/walking/?gclid=CO6H9bGUmcYCFWT3wgoddBIAPQ and http://www.mountainrescuescotland.org/